Travel With RF Funds

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there might be specific sponsor requirements that need to be adhered to when traveling on research foundation (rf) funds. our staff is available for assistance and can answer your questions. consultation with sponsored projects services may be needed.

Travel Funding Options with RF Funds

Personal Funds

Employees

personal funds may be used to pay for any allowable travel expenses. employees use the travel and expense reimbursement system to submit a travel expense report for reimbursement.

Non-Employees

personal funds may be used to pay for any allowable travel expenses. the host department or unit should complete the appropriate form to reimburse non-employees for out-of-pocket business travel expenses.

Travel Advance

2020欧洲杯体育直播投注a travel advance can be requested when travel expenses have already been paid. check with your department to be sure you are allowed to request a travel advance. if the trip is cancelled, the traveler will be responsible for paying back the advance.

Travel Advance Requests

Funding State RF UBF
Reimbursement 100% airfare only 100% airfare only 100% airfare, lodging, car rentals, per diems
Request an Advance

log into the travel and expense system.

 

Follow these instructions to Submit Reimbursement for Airfare Purchased in Advance of a Trip

log into the travel and expense system.

 

Follow these instructions to Submit Reimbursement for Airfare Purchased in Advance of a Trip

log into the travel and expense system.

 

Follow these instructions to
Submit Reimbursement for Airfare Purchased in Advance of a Trip

 

2020欧洲杯体育直播投注to request lodging, car rentals and per diems in advance, follow the same process and use the date of purchase.

Procurement Card (PCard)

the procurement card is an efficient and cost-effective method of purchasing and payment for small-dollar purchases.

Procurement Cards
Funding State* RF* UBF
Dollar Limit $4,999 $2,500 $2,500
Card Issuer Citibank Visa American Express American Express

* PCard can be used for conference registration fees only, not travel costs.  

Research Foundation Business Travel Account (BTA)

2020欧洲杯体育直播投注ub has a program with american express which allows airfare expenses to be billed directly to your research foundation award.

Contact an Expert

Karen Scott.

Karen Scott

Travel, Financial Management

2020欧洲杯体育直播投注phone: 716-645-4536

Email: kescott@stpatrickshosp.com

Dorothy Solomon.

Dorothy Solomon

Travel, Financial Management

2020欧洲杯体育直播投注phone: 716-645-4534

Email: das11@stpatrickshosp.com

For help using the travel and expense reimbursement system, contact:

Business Services Customer Support

phone: 716-645-4500, press 2 for the travel and expense reimbursement system

Email: ubs-travel-expense-support@stpatrickshosp.com

Related Forms, Guidelines, Training and Links